We are now hiring 2 Temporary Administrative Assistants, please see the full job description below.
If you are interested, contact the HR office at (641) 484-9240 to submit your name.
JOB TITLE: Administrative Assistant – Temporary
DEPARTMENT: Varies by Assignment
DUTIES AND RESPONSIBILITIES:
- Arrange conferences, and/or meetings for office staff.
- Set up and maintain paper and electronic filing systems for records, correspondence and other material.
- Complete forms in accordance with company procedure.
- Compose, type, and distribute meeting notes, routine correspondence and reports.
- Greet visitors and callers, handle their inquiries, take messages and direct them to the appropriate persons according to their needs.
- Maintain scheduling and events calendars.
- Open, read, route and distribute incoming mail and other material and prepare answers to routine letters.
- Schedule and confirm appointments for clients, customers or supervisors.
- Order and dispense supplies.
- Prepare and mail checks as per department procedure.
- Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed and recommend revisions.
- Operate office equipment such as fax machines, copiers and phone systems, and use computers for spreadsheet, word processing, database management and other applications.
- Assist Program Director in administration as needed.
- Other duties as assigned.
- Require two (2) year’s work experience.
- Require High School diploma/G.E.D.
- Prefer Associate’s Degree in Liberal Arts.
- Prefer prior administrative experience.
- Prefer driver’s license.
- May be subject to a background check.
- Strong communication skills, verbal and written.
- Must be able to type 35 w.p.m.
- Must be knowledgeable and proficient in P.C. word processing, spreadsheet, internet and e-mail.
- Demonstrated knowledge and experience in teambuilding and teamwork.
- Strong customer service skills.
SUPERVISION: Supervised by the assigned department’s Director
SALARY LEVEL: Hourly Salary: $16.00/hour